Accounting and Executive Assistant

Job Summary:

  • Complete day-to-day administrative and accounting operations of multiple entities

Essential Functions and Duties:

  • Greet, direct, and announce guests

  • Answer and screen incoming calls then transfer, take messages, etc., as appropriate

  • File, fax, copy and type documents

  • Sort and distribute incoming mail

  • Monitor office supplies and order as necessary

  • General AP duties including, but not limited to: vendor setup, review and enter invoices for payment, check processing, AP reporting, and maintenance of AP files

  • General AR duties including, but not limited to: payment application, monitor outstanding items and send out payment reminders as needed, and AR reporting

  • General accounting duties including, but not limited to: daily banking, account reconciliation, journal entries, and various financial reporting as needed

  • Other duties as required

Knowledge, Skills and Abilities:

  • Knowledge of company software

  • Knowledge of accounting software

  • Knowledge of Microsoft Office (primarily Word, Excel, and Outlook)

  • Knowledge of general office practices

  • Knowledge of general accounting practices

  • Attention to detail

  • Organizational skills

  • Ability to multitask

  • Ability to maintain a high degree of confidentiality

Required Education and Experience:

  • Required: High school diploma

  • Required: At least three years of office administration experience

  • Preferred: Associate's or Bachelor's degree

Working Conditions:

  • Indoors

  • Office environment

  • Sitting for long periods of time

  • Frequent use of telephone
Take part in a company that has been successful for over 100 years and is still growing - join the Coleman Team today!

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